# Construction Proposal > A sturdy contractor bid proposal with scope of work, materials and specs, a phased cost breakdown, schedule, warranty and terms, credentials, and a signature page. Source: https://buildpdfs.com/templates/construction-proposal Category: Business A sturdy contractor bid proposal with scope of work, materials and specs, a phased cost breakdown, schedule, warranty and terms, credentials, and a signature page. ## What's included - Cover with project, client, and bid date - Detailed scope of work by phase/trade - Materials & specifications - Phased cost breakdown table with totals - Schedule, terms (payment, warranty, change orders), and acceptance page ## Sample content G GRANITE RIDGECommercial Construction CSLB LIC. #1042667 · B-GENERAL Bonded & Insured · Est. 2004 Construction Proposal & Bid Suite 400 Office Build-Out Full tenant improvement of 6,200 SF Class-A office space — Meridian Tower, 1200 Harbor Boulevard, Oakland, CA 94607. Prepared For Hawthorne Capital Partners, LLC Bid Date June 24, 2026 Duration 14 Weeks Total Lump-Sum Bid $487,350 01 Cover Letter **TO** Daniel Hawthorne, Managing Partner Hawthorne Capital Partners, LLC 1200 Harbor Blvd, Suite 900, Oakland CA **FROM** Marcus Delgado, President Granite Ridge Construction, Inc. Bid Ref. GRC-2614 · June 24, 2026 Dear Mr. Hawthorne, Thank you for inviting Granite Ridge Construction to bid on the tenant improvement of Suite 400 at Meridian Tower. We have completed a full walkthrough of the existing shell space with your architect of record, Vossberg & Lane, and have reviewed the 60% construction documents dated June 9, 2026\. This proposal reflects a complete, turnkey build-out delivered to a warm-shell-plus condition, ready for furniture and occupancy. Granite Ridge has self-performed more than **140 commercial interior projects** across the East Bay since 2004, including four prior build-outs within Meridian Tower itself. We understand the building's loading-dock scheduling, the property manager's after-hours protocols, and the Oakland permitting timeline — knowledge that removes weeks of guesswork from a project like this. The lump-sum price of **$487,350** includes all labor, materials, equipment, supervision, permits, and a 7% contingency for the scope defined in Section 3\. It holds firm for 30 days from the bid date. We are prepared to mobilize within ten business days of a signed agreement and to deliver substantial completion in **14 weeks**, ahead of your target October 1 occupancy. We would welcome the opportunity to walk you through any line item in person. Every number in this document is one we stand behind. Marcus Delgado President & Qualifying Officer · Granite Ridge Construction, Inc. 02 Scope of Work The following scope covers complete demolition of the existing partial build-out and construction of a new open-plan office with private offices, conference rooms, a break room, and supporting infrastructure across the full 6,200 SF floor plate. PH-01 Demolition & Site Prep Demo · Abatement * Selective demolition of existing metal-stud partitions, ceilings, and abandoned MEP whips throughout the suite. * **Asbestos clearance:** floor survey complete — no ACM present per Phase II report (BayEnviro, 5/2026). * Protect building core, elevator lobby, and adjacent occupied suites with temporary dust partitions and floor protection. * Haul-off and recycling of demolition debris; minimum 65% diversion per Oakland C&D ordinance. PH-02 Framing & Drywall Carpentry · Insulation * New 3-5/8" metal-stud partitions: 9 private offices, 2 conference rooms, break room, IT/server room, and two restroom upgrades. * Demising walls built to deck with sound-batt insulation (STC-50) at all conference and office partitions. * Level-4 finish drywall throughout; moisture-resistant board at all wet walls. * Door rough framing for 18 interior openings; backing for casework, wall-mounted displays, and grab bars. PH-03 Mechanical · Electrical · Plumbing HVAC · Electrical · Plumbing · Fire * **HVAC:** reconfigure existing VAV boxes, add 4 new boxes, balance all zones; new DDC controls tied to base-building EMS. * **Electrical:** new 200A sub-panel, LED lighting throughout, 62 duplex receptacles, dedicated server-room circuits, occupancy sensors. * **Plumbing:** break-room sink, dishwasher rough-in, and ADA upgrades to two existing restrooms. * **Fire/Life-Safety:** sprinkler head relocation for new ceiling grid; fire-alarm device additions and re-test with AHJ. PH-04 Finishes & Closeout Floor · Paint · Ceiling · Casework * Carpet tile in open office and private offices; LVT in break room and circulation; polished concrete at reception. * Suspended acoustical ceiling grid (2×2 tegular) with new lay-in LED fixtures; exposed-structure ceiling at reception. * Paint all walls (eggshell), doors and frames; accent walls per finish schedule. * Break-room and reception casework, solid-surface counters, and final cleaning, punch, and as-built closeout. 03 Materials & Specifications All materials are specified to match the architect's finish schedule and Hawthorne Capital's building standard. Equivalent substitutions require written approval and will be documented by change order. ###### Flooring — Open Office SPEC A-1 Interface "Human Nature" carpet tile, 25cm modular, glue-down; 10-year commercial wear warranty. Color: Granite Path. ###### Flooring — Circulation SPEC A-2 Mannington Spacia LVT, 5mm wear layer, with cove base at break room and corridors. Color: Weathered Oak. ###### Partitions SPEC B-1 ClarkDietrich 3-5/8" 20-ga metal studs at 16" o.c.; 5/8" Type-X gyp board both faces, taped to Level 4. ###### Ceiling Grid SPEC B-3 Armstrong Ultima 2×2 tegular tile in 15/16" Prelude grid; NRC 0.70, CAC 35; white finish. ###### Lighting SPEC E-2 Cree ZR Series 2×2 LED troffers, 3500K, 0–10V dimming; occupancy + daylight sensors per Title 24. ###### HVAC Controls SPEC M-4 Honeywell Spyder DDC controllers integrated to base-building Tridium EMS; per-zone thermostatic control. ###### Doors & Hardware SPEC C-1 Solid-core plain-sliced maple, 3'0"×8'0"; Schlage L-Series mortise locks, satin chrome; closers at all egress. ###### Casework SPEC C-5 AWI custom-grade plastic-laminate cabinetry; Wilsonart solid-surface countertops at reception and break room. Allowances Carried | Item | Basis | Allowance | | --------------------------------------------------------------- | ---------------------------- | --------- | | **Appliances** — break-room refrigerator, dishwasher, microwave | Owner-selected, GC-installed | $6,500 | | **Signage** — suite ID, room ID, ADA | Per code package | $4,200 | | **Window treatments** — roller shades, perimeter | 1% openness, manual | $11,800 | | **Reception feature wall** — wood slat | Material + labor | $9,000 | Allowance amounts are carried in the cost breakdown (Section 4). Overages or savings against allowances are reconciled at closeout. 04 Cost Breakdown Lump-sum pricing by phase and CSI division. All figures in USD and inclusive of labor, material, and equipment unless noted. | Div. | Line Item | Labor | Material | Total | | ----- | ----------------------------------------------- | -------- | -------- | -------- | | 02-41 | Selective demolition & debris haul-off | $18,400 | $3,100 | $21,500 | | 09-21 | Metal-stud framing & drywall | $52,800 | $29,600 | $82,400 | | 07-84 | Sound & thermal insulation, firestopping | $9,200 | $7,300 | $16,500 | | 23-00 | HVAC reconfiguration, VAV & controls | $38,500 | $31,200 | $69,700 | | 26-00 | Electrical — power, lighting, low-voltage rough | $41,200 | $34,800 | $76,000 | | 22-00 | Plumbing — break room & ADA restroom upgrades | $14,600 | $9,400 | $24,000 | | 21-13 | Fire sprinkler relocation & alarm devices | $12,800 | $6,700 | $19,500 | | 09-65 | Flooring — carpet tile, LVT, polished concrete | $16,900 | $28,300 | $45,200 | | 09-51 | Acoustical ceilings & grid | $11,400 | $13,900 | $25,300 | | 09-91 | Painting & wall finishes | $13,200 | $5,800 | $19,000 | | 08-11 | Doors, frames & hardware (18 openings) | $9,600 | $22,400 | $32,000 | | 12-00 | Casework, countertops & allowances | $8,800 | $22,700 | $31,500 | | | Direct cost of work | $247,400 | $215,100 | $462,500 | General Conditions, Fee & Contingency | Item | Basis | Amount | | -------------------------------- | ----------------------------------------------------- | ------- | | General conditions & supervision | 14 weeks · superintendent, dumpsters, temp facilities | Incl. | | Permits & plan-check fees | City of Oakland TI permit | $8,900 | | Builder's risk & bonding | 1.1% of contract | $5,360 | | Contingency | 7% of direct cost | $10,590 | | Subtotal — indirect | | $24,850 | Total Lump-Sum BidDirect work + indirect, valid 30 days from bid date $487,350 Excludes furniture, fixtures & equipment (FF&E), data/AV cabling and devices, owner-vendor security systems, and applicable use tax on owner-furnished items. See exclusions in Section 6. 05 Project Schedule A 14-week schedule from mobilization to substantial completion, assuming permit issuance within the first two weeks and timely owner decisions on allowance items. | Phase | W1 | W2 | W3 | W4 | W5 | W6 | W7 | W8 | W9 | W10 | W11 | W12 | W13 | W14 | | ------------------------------- | -- | -- | -- | -- | -- | -- | -- | -- | -- | --- | --- | --- | --- | --- | | Mobilize & PermitsPH-00 | | | | | | | | | | | | | | | | DemolitionPH-01 | | | | | | | | | | | | | | | | Framing & DrywallPH-02 | | | | | | | | | | | | | | | | MEP Rough-InPH-03 | | | | | | | | | | | | | | | | Inspections & Close WallsPH-03b | | | | | | | | | | | | | | | | Ceilings & FinishesPH-04 | | | | | | | | | | | | | | | | Casework & FlooringPH-04b | | | | | | | | | | | | | | | | Punch & CloseoutPH-05 | | | | | | | | | | | | | | | Key Milestones | Target Date | Milestone | Owner Action Required | | ----------- | ------------------------------------- | ------------------------------- | | Jul 8 | **Permit issued, mobilization** | Signed contract + deposit | | Jul 29 | Framing complete, MEP rough start | Final allowance selections due | | Aug 19 | City rough-in inspections passed | — | | Sep 16 | Finishes & casework complete | Pre-punch walkthrough | | Sep 30 | **Substantial completion & turnover** | Final payment on punch sign-off | 06 Terms & Conditions Progress Payment Schedule | Draw | Trigger | % of Contract | Amount | | ------------------------ | --------------------------------------- | ------------- | -------- | | **Mobilization deposit** | On signed contract, before start | 10% | $48,735 | | Draw 1 | Demolition & framing complete | 25% | $121,838 | | Draw 2 | MEP rough-in inspected & approved | 25% | $121,838 | | Draw 3 | Finishes & ceilings complete | 25% | $121,837 | | **Final / retention** | Substantial completion & punch sign-off | 15% | $73,102 | Progress invoices are due net-10\. A 5% retention is held on each draw and released 35 days after recordation of the Notice of Completion, subject to lien releases. ###### Warranty Granite Ridge warrants all labor and materials against defects for **one (1) year** from substantial completion. Manufacturer warranties on equipment, roofing membranes, and flooring are assigned to the owner and may extend further. Warranty service is provided at no charge within the coverage period. ###### Change Orders Any change to the scope, materials, or schedule is documented on a written change order signed by both parties before work proceeds. Pricing follows cost-plus at **15% overhead & profit** on self-performed work and 10% on subcontracted work. No verbal authorizations are honored. ###### Schedule & Delays The 14-week schedule assumes timely permit issuance, owner decisions within 3 business days, and unobstructed site access during building hours. Excusable delays (owner-directed changes, force majeure, undisclosed conditions) extend the schedule day-for-day without penalty. ###### Insurance & Bonding Granite Ridge carries $2M general liability, $1M auto, and statutory workers' compensation. A 100% performance & payment bond is available on request at 1.1% of contract value. Certificates naming the owner and property as additional insured are issued at mobilization. Exclusions & Clarifications * Furniture, fixtures & equipment (FF&E), workstations, and appliances beyond the stated allowance. * Data, telecom, and AV cabling, devices, racks, and termination (owner's low-voltage vendor). * Security access control, cameras, and monitoring systems. * Hazardous-material abatement beyond the cleared scope; unforeseen conditions behind existing finishes. * Structural modifications, exterior/curtain-wall work, and base-building system upgrades. * Overtime or weekend premium time unless directed by owner via change order. 07 Credentials Twenty-two years building the East Bay's commercial interiors — licensed, bonded, and fully insured, with an experience-modification rate well below industry average. 22 Years in Business 140+ Commercial Projects 0.78 Safety EMR Licenses, Bonding & Insurance | Reference No. | Credential | Issuer / Limit | | --------------- | ------------------------------------- | ---------------------------------------------------- | | CSLB #1042667 | Class B — General Building Contractor | California Contractors State License Board | | CSLB C-10 | Electrical Contractor classification | California CSLB | | BOND #SU-88410 | Contractor license & performance bond | Travelers Surety · $25,000 / project bonds available | | GL-2210447 | Commercial general liability | The Hartford · $2,000,000 aggregate | | WC-558031 | Workers' compensation | State Fund · statutory, EMR 0.78 | | DIR #1000019442 | Registered public-works contractor | CA Dept. of Industrial Relations | Comparable Recent Projects | Project | Scope | Value | Year | | ---------------------------------------- | -------------------------- | ---------- | ---- | | **Meridian Tower, Suite 1100** — Oakland | 9,400 SF law-firm TI | $712,000 | 2025 | | **Lakeside Medical Plaza** — Oakland | 5,800 SF clinic build-out | $540,000 | 2024 | | **Brightwork Coworking** — Berkeley | 12,000 SF adaptive reuse | $1,150,000 | 2024 | | **Harbor Point Fintech** — Emeryville | 7,100 SF Class-A office TI | $615,000 | 2023 | References and certificates of insurance available on request. Site visits to completed projects can be arranged for the Hawthorne Capital team. 08 Acceptance By signing below, the parties agree to the scope, schedule, and lump-sum price of **$487,350** set out in this proposal (Bid Ref. GRC-2614, dated June 24, 2026) and incorporate it by reference into a forthcoming AIA A101 owner–contractor agreement. This proposal is valid for **30 days** from the bid date. The mobilization deposit of **$48,735 (10%)** is due upon execution and secures the project start date. Granite Ridge will mobilize within ten business days of receiving the signed agreement and deposit. ###### Accepted for Owner Signature Daniel Hawthorne · Managing Partner Date ###### For Granite Ridge Construction Signature Marcus Delgado · President Date Granite Ridge Construction, Inc. 2210 Wood Street, Oakland, CA 94607 · (510) 555-0148 · estimating@graniteridgebuild.com CSLB #1042667 Bonded & Insured ## Frequently asked questions ### What should a construction proposal include? A strong construction proposal includes a cover letter, a detailed scope of work by phase or trade, materials and specifications, a clear cost breakdown, the project schedule, terms (payment schedule, warranty, change orders, exclusions), your credentials and insurance, and a signature/acceptance page. ### How do I price a construction bid? Break the job into phases or trades, estimate labor and materials for each, add overhead and a profit margin, and present the numbers in a line-item breakdown with a total. Listing costs by phase builds trust and makes change orders easier. ### Is this construction proposal template free? Yes — free to use. Describe the job, scope, and pricing to the AI and it will build the full proposal. [Use this template](https://buildpdfs.com/signup?templateId=construction-proposal) — free, no credit card required.