# Impact Report > A storytelling impact report for nonprofits. It opens with a director's letter, shows the year in numbers, breaks down spending dollar by dollar, and recognizes volunteers and donors. Source: https://buildpdfs.com/templates/impact-report Category: Business A storytelling impact report for nonprofits. It opens with a director's letter, shows the year in numbers, breaks down spending dollar by dollar, and recognizes volunteers and donors. ## What's included - Director's letter addressed to supporters - Year-in-numbers stat cards (people served, volunteers, hours, funds raised) - Dollar-by-dollar breakdown of how funds were spent - Volunteer and staff stories with a pull quote - Three ways to help, with a clear call to action - Donor recognition tiers, partner list, and board listing ## Sample content Harbor Lane Food CollectiveEst. 2014 11,412 meals packed this year July 2025 – June 2026 ### Impact Report 2025–26 A year of full boxes, open doors, and the neighbours who made both possible. **684** families · **212** volunteers **48,300 lb** of food rescued From the director #### Dear friends & neighbours 11,412 meals. Not one of them packed alone. Last July we were a Saturday pantry with a borrowed van and a fridge that held about forty heads of lettuce. Twelve months later we have packed 11,412 meals and served 684 families. For the first time, when grocers called to offer fresh produce, we could say yes. None of that is the work of a building or a budget. It is the work of 212 volunteers who gave 6,930 hours, many of them before sunrise. It is the grocers who let us rescue 48,300 pounds of good food. And it is you: the donors, congregations and local businesses who gave $186,400 this year. The number that matters most to me is not in this report. It is the look on a parent’s face when the box has strawberries in it. Our new walk-in fridge made that possible, and you paid for it. The pages that follow show where every meal and every dollar went. They also show what comes next: a second pantry day on Wednesdays, and a goal of 15,000 meals. We cannot do that alone, and we would not want to. Thank you for showing up — on Saturdays, at the door, and in our mailbox. Renée Okafor Executive Director Harbor Lane Food Collective · Impact Report 2025–26 **02** 01 · The year in numbers #### Twelve months, counted 11,412 **meals packed**From July 2025 to June 2026 — an average of 951 a month, and about 17 for every family we served. 684 ##### Families served Households who shopped the pantry or got groceries at the door. 212 ##### Volunteers Students, retirees, parents and grocers who signed up for a shift. 6,930 ##### Volunteer hours About 33 hours from each volunteer across the year. 48,300lb ##### Food rescued Surplus from partner grocers that would otherwise have gone to waste. 3,150 ##### Snack packs Sent home with kids on Fridays so the weekend is not a hungry one. $186,400 ##### Raised From individual donors, congregations and neighbourhood businesses. How we count A “meal” is one balanced plate for one person, as packed into our grocery boxes. Food weights come from our partners’ pickup logs. The year in numbers **03** 02 · Month by month #### Meals packed, every month 11,412 meals, Jul 2025 – Jun 2026 Demand rose with the holidays, eased in winter, then climbed again in spring — once the new walk-in fridge let us take every crate of fresh produce we were offered. Jul – Sep 2,290 Oct – Dec 3,405 Jan – Mar 2,560 Apr – Jun 3,157 ##### _↑_The holiday peak November and December were our busiest months on record: 2,500 meals in eight weeks, packed by 40 extra holiday volunteers. ##### _→_A steady winter January eased back to 860 as the holiday drives ended, but we kept every Saturday open, snow days included. ##### _↑_A fresh finish June’s 1,242 meals came after the walk-in fridge opened in April — our strongest month outside the holidays. Month by month **04** 03 · Where the money went #### $186,400, dollar by dollar | Food purchasing_Staples, protein and dairy to fill gaps in donations_ | $108,112 | 58% | | --------------------------------------------------------------------- | -------- | ---- | | Delivery van & fuel_Doorstep runs for neighbours who can’t travel_ | $26,096 | 14% | | Cold storage_The new walk-in fridge and its power bill_ | $20,504 | 11% | | Kids’ snack packs_3,150 weekend packs for school-age children_ | $22,368 | 12% | | Admin_Insurance, accounting and our one part-time role_ | $9,320 | 5% | | Total | $186,400 | 100% | 95¢ **of every dollar went to programmes.**Food, delivery, cold storage and snack packs. Only 5 cents kept the lights on. Our van covers the doorstep route for neighbours who cannot get to the pantry. Fuel and upkeep: 14% of the year’s budget. Where the money went **05** 04 · Stories #### The people behind the boxes Marisol · Saturday crew lead · 3 years ##### “The line starts at eight. We start at six.” Marisol first came to Harbor Lane to drop off a bag of cans. Three years later she runs the Saturday crew: twenty-odd volunteers, one long table and a plan written on the back of a delivery slip. She knows which families need a box without pork, which kids will trade carrots for apples, and which grocers will call on Friday night with a surplus. New volunteers learn her one rule on their first shift. > “Pack every box like it’s going to your own mother’s kitchen.” “ They remember I like the rye bread. It’s been a long time since anybody remembered what I like. Mr. Ellis, 81 · Harbor Lane neighbour 05 · Next year #### From one pantry day to two What changed this year ##### The fridge that changed the menu Until this spring, we had to turn away fresh produce we could not keep cold. In April a new walk-in fridge, paid for out of the cold-storage budget, gave us room for greens, berries and milk. Fresh food now goes out the same week it arrives. It is also why we are ready to open a second day. Goal for 2026–27 15,000 meals packed — 3,588 more than this year. This year: 11,412 76% New pantry day Wednesdays A second weekly opening, so working families do not have to wait for Saturday. What a gift does $50 buys a week of groceries for a family of four, by our own estimate. ##### Three ways to help **_01_Give** A monthly gift of $50 keeps one family’s fridge stocked all year. **_02_Take a shift** Wednesday crews start in September. Three hours, no experience needed. **_03_Connect a grocer** Know a store with surplus? We collect it, cold, the same day. 06 · With gratitude #### Thank you. To every donor, partner and volunteer who made this year possible — including the many who asked us not to print their names. ##### Pantry builders · $10,000+ * The Alder Family Foundation * Westbrook Community Fund * Priya & Daniel Sato ##### Neighbours · $1,000+ * Ruth Abernathy * The Delgado Family * Kwame & Lena Mensah * Tom Whitcombe ##### Food partners * Corner Basket Grocers * Millbrook Bakery * Eastside Produce Co-op * Harbor Street Market * Greenleaf Family Farm ##### Community partners * St. Brendan’s Parish * Harbor Lane Elementary PTA ##### Our volunteers * 212 people, 6,930 hours * The Saturday crew, led by Marisol * Our van drivers, rain or shine * Everyone who stayed to sweep up ##### Board * Grace Liu, Chair * Samuel Ortiz, Treasurer Harbor Lane Food CollectiveImpact Report 2025–26 **418 Harbor Lane** Saturdays 8 am – 1 pm Wednesdays from September 2026 **harborlanefood.org** hello@harborlanefood.org ## Frequently asked questions ### What is an impact report? An impact report is a document a nonprofit sends to donors and supporters, usually once a year. It shows what the organization did with the money it raised: how many people it served, how funds were spent, and the stories behind the numbers. ### How is an impact report different from an annual report? They often cover the same year, but an impact report leans on stories and outcomes to show the human result of donations, while a formal annual report leans more on financial statements and governance. Many small nonprofits use the terms interchangeably. ### What should an impact report include? A good impact report includes a letter from a leader, the year's results in numbers, a clear breakdown of spending, a few real stories, ways supporters can keep helping, and recognition for donors and volunteers. This template has each section. ### Is this impact report template free? Yes. You can customize the impact report template for free and download it as a print-ready PDF for your donors and supporters. ## Related reading - [How to design a professional PDF](https://buildpdfs.com/guides/how-to-design-a-professional-pdf) - [From Word or Google Docs to a professional PDF](https://buildpdfs.com/guides/word-google-docs-to-professional-pdf) - [What "client-ready" means for a client deliverable PDF](https://buildpdfs.com/guides/client-deliverable-pdf-client-ready) [Use this template](https://buildpdfs.com/signup?templateId=impact-report) — free, no credit card required.