# Project Milestone Invoice

> A phased project invoice with milestone line items, a subtotal and tax breakdown, payment methods, and a notes section. Pre-filled for a three-phase brand and website project.

Source: https://buildpdfs.com/templates/project-invoice
Category: Legal & Finance

A phased project invoice with milestone line items, a subtotal and tax breakdown, payment methods, and a notes section. Pre-filled for a three-phase brand and website project.

## What's included

- Dark branded header with invoice number and contact details
- Bill-to block with client name and address
- Invoice details: issue date, due date, terms, and status
- Milestone line items, one row per project phase
- Subtotal, tax, and total-due calculation
- Payment methods and a notes section for reference numbers

## Sample content

Invoice

#MC-0427-F

Marlowe & Co.

812 SE Alder St, Portland, OR 97214  
hello@marloweand.co  
(503) 555-0142 

Bill To

Foglight Coffee Co.

2210 NE Broadway  
Portland, OR 97232  
Attn: Dana Reyes 

Invoice Details

Issue Date

August 14, 2026

Due Date

August 28, 2026

Terms

Net 14

Status

Due 

| Description                                                                                  | Qty | Rate      | Amount    |
| -------------------------------------------------------------------------------------------- | --- | --------- | --------- |
| Phase 1 — Brand Identity Discovery workshop, logo, colour & type system, brand guide         | 1   | $4,200.00 | $4,200.00 |
| Phase 2 — Website Design & Build Five-page responsive Webflow site with CMS for menu updates | 1   | $6,800.00 | $6,800.00 |
| Phase 3 — Launch & Handoff Domain, analytics, training call, 30 days of support              | 1   | $1,400.00 | $1,400.00 |

Subtotal $12,400.00 

Tax (Oregon) $0.00 

Total Due $12,400.00 

Payment Methods

Bank (preferred): Chase · Acct 847291037 · Routing 021000021 

PayPal: @mayaokafor 

Check: Payable to Marlowe & Co. 

Notes

Thank you for your business. Payment is due within 30 days of the invoice date. Late payments are subject to a 1.5% monthly fee. Please reference invoice **#MC-0427-F** in your payment.

Marlowe & Co. 

Brooklyn, NY 

hello@marloweand.co 

mayaokaforstudio.com

## Frequently asked questions

### What is a milestone invoice?

A milestone invoice bills a client for one phase of a project instead of the whole job at once. You list each completed phase as a line item, so the client pays as work is delivered instead of all at the end.

### When should I invoice by milestone instead of a single total?

Use milestone invoicing on projects that run more than a few weeks or cost more than a few thousand dollars, such as brand identity or website builds. It protects your cash flow and ties payment to delivered work.

### How many milestones should a project invoice have?

Most freelance projects use two to four milestones, for example a deposit, a mid-project phase, and a final handoff payment. This template is pre-filled with three phases.

### Is this milestone invoice template free?

Yes. You can customize the milestone invoice template for free and download it as a print-ready PDF. Describe your project phases and rates to the AI and it fills in each line item.


## Related reading

- [How to make an invoice](https://buildpdfs.com/guides/how-to-make-an-invoice)
- [What "client-ready" means for a client deliverable PDF](https://buildpdfs.com/guides/client-deliverable-pdf-client-ready)
- [From client brief to delivered PDF](https://buildpdfs.com/guides/workflow-client-brief-to-delivered-pdf)

[Use this template](https://buildpdfs.com/signup?templateId=project-invoice) — free, no credit card required.