# Video Production Quote > An itemized video production quote with pre-production, crew, camera and grip package, locations and permits, talent, post-production, music licensing, and payment terms. Source: https://buildpdfs.com/templates/video-production-quote Category: Business An itemized video production quote with pre-production, crew, camera and grip package, locations and permits, talent, post-production, music licensing, and payment terms. ## What's included - Line items for pre-production, crew, and equipment - Camera and grip package broken out by gear - Locations and permits with per-day costs - Talent and casting coordination costs - Post-production and music licence line items - Terms and payment schedule ## Sample content KESTREL FILMS ### Production quote Quote **KF-2026-0317** Issued **March 20, 2026** Valid until **April 19, 2026** ###### Client **Halden Trail**Attn. Priya Okonkwo, Head of Brand 412 Timberline Ave, Suite 3 Bend, OR 97701 ###### Project **“First Light”**30″ brand film 2-day location shoot Ref. Treatment v2 ###### From **Kestrel Films**119 Harbor Row, Studio C Portland, OR 97209 hello@kestrelfilms.co ##### Pre-production $2,900.00 Treatment development & revisions $1,200.00 Location scouting — ridge & forest, 2 days $1,000.00 Casting & talent coordination $700.00 ##### Crew — 2 days $11,200.00 Director, DP, 1st AC $5,200.00 Gaffer, grip, sound mixer $3,400.00 Drone operator, FAA Part 107 $1,600.00 Production assistants (2) $1,000.00 ##### Camera & grip package $8,400.00 Cinema camera package + prime lenses $4,600.00 Cinema-grade drone package $2,200.00 Grip & lighting package $1,600.00 ##### Locations & permits $2,300.00 Ridge trailhead access permit $900.00 Forest & creek filming permit $800.00 Production insurance rider $600.00 ##### Talent $3,800.00 Lead athlete talent, 2-day rate $3,000.00 Wardrobe & fitting $800.00 ##### Post-production — edit, grade, sound $9,600.00 Offline edit, 2 rounds of revisions $3,600.00 Online conform & colour grade $3,200.00 Sound design & mix $2,800.00 ##### Music licence $2,800.00 Original composition $1,800.00 Sync licence — broadcast + digital, 1 yr $1,000.00 Subtotal $41,000.00 Contingency (10%) $4,100.00 Tax (8.5%) $3,500.00 Total $48,600 Kestrel Films · Production quote Page 1 of 2 KESTREL FILMS ### Terms & payment Quote **KF-2026-0317** First Light · Halden Trail ##### What's included * Full 2-day location shoot, both crews & equipment packages above * 2 rounds of edit revisions on the 30″ master * 3 cut-downs delivered: 15″, 6″, and a 9:16 vertical edit * Full colour grade and broadcast-ready sound mix * Original score with 1-year sync licence * All source footage and project files on delivery ##### Terms This quote covers production and post-production of “First Light” as scoped in Treatment v2\. Scope changes, additional shoot days, extra cut-downs, or expanded licensing are billed separately and confirmed by change order before work begins. Weather holds on either shoot day are covered by the contingency line above; a full reshoot due to conditions outside that contingency will be quoted separately. Kestrel Films retains reels and behind-the-scenes rights for self-promotion unless otherwise agreed in writing. ##### Payment schedule On greenlight Due before pre-production begins 50% On delivery Due on final master handoff 50% Valid for 30 days This quote holds through **April 19, 2026**. Crew and location availability are not guaranteed past this date and may require re-confirmation. Approved — Halden Trail Signature & date Approved — Kestrel Films Mara Lindqvist Signature & date “We don't storyboard every frame — we build the conditions for one true moment at sunrise, then stay out of its way.” Mara Lindqvist, Director · Kestrel Films hello@kestrelfilms.co kestrelfilms.co +1 (503) 555-0148 Kestrel Films · Production quote Page 2 of 2 ## Frequently asked questions ### What is a video production quote? A video production quote is an itemized price breakdown a production company sends a client before a shoot. It lists pre-production work, crew, camera and grip gear, locations, talent, post-production, and payment terms, so the client knows exactly what they are paying for. ### What should a video production quote include? Include pre-production tasks like scouting and casting, a day-rate crew list, the camera and grip package, location and permit costs, talent fees, post-production work like edit and grade, any music licence cost, and your payment schedule. This template itemizes each one. ### How do video production companies price a shoot? Most production companies price by day rate for crew and gear, then add fixed costs for locations, permits, talent, and licensing. Post-production is usually quoted separately by the number of edit, grade, and sound days it needs. ### Is this video production quote template free? Yes. You can customize the video production quote template for free and download it as a print-ready PDF. Give the AI your crew, gear, and shoot days and it builds the itemized quote. ## Related reading - [How to price creative and production services](https://buildpdfs.com/guides/pricing-pdf-design-services) - [From client brief to delivered PDF](https://buildpdfs.com/guides/workflow-client-brief-to-delivered-pdf) - [How to design a professional PDF](https://buildpdfs.com/guides/how-to-design-a-professional-pdf) [Use this template](https://buildpdfs.com/signup?templateId=video-production-quote) — free, no credit card required.