Impact Report Template
A storytelling impact report for nonprofits. It opens with a director's letter, shows the year in numbers, breaks down spending dollar by dollar, and recognizes volunteers and donors.
Need a different version? The AI report generator writes one from your notes. See also business reports.
What's included
Sample content
The template comes filled with this example content. Describe your own and the AI rewrites it.
Read the full sample text
Harbor Lane
Food CollectiveEst. 2014
11,412 meals packed
this year
July 2025 – June 2026
Impact Report
2025–26
A year of full boxes, open doors, and the neighbours who made both possible.
684 families · 212 volunteers
48,300 lb of food rescued
From the director
Dear friends & neighbours
11,412 meals.
Not one of them packed alone.
Last July we were a Saturday pantry with a borrowed van and a fridge that held about forty heads of lettuce. Twelve months later we have packed 11,412 meals and served 684 families. For the first time, when grocers called to offer fresh produce, we could say yes.
None of that is the work of a building or a budget. It is the work of 212 volunteers who gave 6,930 hours, many of them before sunrise. It is the grocers who let us rescue 48,300 pounds of good food. And it is you: the donors, congregations and local businesses who gave $186,400 this year.
The number that matters most to me is not in this report. It is the look on a parent’s face when the box has strawberries in it. Our new walk-in fridge made that possible, and you paid for it.
The pages that follow show where every meal and every dollar went. They also show what comes next: a second pantry day on Wednesdays, and a goal of 15,000 meals. We cannot do that alone, and we would not want to.
Thank you for showing up — on Saturdays, at the door, and in our mailbox.
Renée Okafor
Executive Director
Harbor Lane Food Collective · Impact Report 2025–26 02
01 · The year in numbers
Twelve months, counted
11,412
meals packedFrom July 2025 to June 2026 — an average of 951 a month, and about 17 for every family we served.
684
Families served
Households who shopped the pantry or got groceries at the door.
212
Volunteers
Students, retirees, parents and grocers who signed up for a shift.
6,930
Volunteer hours
About 33 hours from each volunteer across the year.
48,300lb
Food rescued
Surplus from partner grocers that would otherwise have gone to waste.
3,150
Snack packs
Sent home with kids on Fridays so the weekend is not a hungry one.
$186,400
Raised
From individual donors, congregations and neighbourhood businesses.
How we count A “meal” is one balanced plate for one person, as packed into our grocery boxes. Food weights come from our partners’ pickup logs.
The year in numbers 03
02 · Month by month
Meals packed, every month
11,412 meals, Jul 2025 – Jun 2026
Demand rose with the holidays, eased in winter, then climbed again in spring — once the new walk-in fridge let us take every crate of fresh produce we were offered.
Jul – Sep 2,290
Oct – Dec 3,405
Jan – Mar 2,560
Apr – Jun 3,157
_↑_The holiday peak
November and December were our busiest months on record: 2,500 meals in eight weeks, packed by 40 extra holiday volunteers.
_→_A steady winter
January eased back to 860 as the holiday drives ended, but we kept every Saturday open, snow days included.
_↑_A fresh finish
June’s 1,242 meals came after the walk-in fridge opened in April — our strongest month outside the holidays.
Month by month 04
03 · Where the money went
$186,400, dollar by dollar
| Food purchasing_Staples, protein and dairy to fill gaps in donations_ | $108,112 | 58% |
|---|---|---|
| Delivery van & fuel_Doorstep runs for neighbours who can’t travel_ | $26,096 | 14% |
| Cold storage_The new walk-in fridge and its power bill_ | $20,504 | 11% |
| Kids’ snack packs_3,150 weekend packs for school-age children_ | $22,368 | 12% |
| Admin_Insurance, accounting and our one part-time role_ | $9,320 | 5% |
| Total | $186,400 | 100% |
95¢
**of every dollar went to programmes.**Food, delivery, cold storage and snack packs. Only 5 cents kept the lights on.
Our van covers the doorstep route for neighbours who cannot get to the pantry. Fuel and upkeep: 14% of the year’s budget.
Where the money went 05
04 · Stories
The people behind the boxes
Marisol · Saturday crew lead · 3 years
“The line starts at eight. We start at six.”
Marisol first came to Harbor Lane to drop off a bag of cans. Three years later she runs the Saturday crew: twenty-odd volunteers, one long table and a plan written on the back of a delivery slip.
She knows which families need a box without pork, which kids will trade carrots for apples, and which grocers will call on Friday night with a surplus. New volunteers learn her one rule on their first shift.
“Pack every box like it’s going to your own mother’s kitchen.”
“
They remember I like the rye bread. It’s been a long time since anybody remembered what I like.
Mr. Ellis, 81 · Harbor Lane neighbour
05 · Next year
From one pantry day to two
What changed this year
The fridge that changed the menu
Until this spring, we had to turn away fresh produce we could not keep cold. In April a new walk-in fridge, paid for out of the cold-storage budget, gave us room for greens, berries and milk.
Fresh food now goes out the same week it arrives. It is also why we are ready to open a second day.
Goal for 2026–27
15,000
meals packed — 3,588 more than this year.
This year: 11,412 76%
New pantry day
Wednesdays
A second weekly opening, so working families do not have to wait for Saturday.
What a gift does
$50
buys a week of groceries for a family of four, by our own estimate.
Three ways to help
_01_Give
A monthly gift of $50 keeps one family’s fridge stocked all year.
_02_Take a shift
Wednesday crews start in September. Three hours, no experience needed.
_03_Connect a grocer
Know a store with surplus? We collect it, cold, the same day.
06 · With gratitude
Thank you.
To every donor, partner and volunteer who made this year possible — including the many who asked us not to print their names.
Pantry builders · $10,000+
- The Alder Family Foundation
- Westbrook Community Fund
- Priya & Daniel Sato
Neighbours · $1,000+
- Ruth Abernathy
- The Delgado Family
- Kwame & Lena Mensah
- Tom Whitcombe
Food partners
- Corner Basket Grocers
- Millbrook Bakery
- Eastside Produce Co-op
- Harbor Street Market
- Greenleaf Family Farm
Community partners
- St. Brendan’s Parish
- Harbor Lane Elementary PTA
Our volunteers
- 212 people, 6,930 hours
- The Saturday crew, led by Marisol
- Our van drivers, rain or shine
- Everyone who stayed to sweep up
Board
- Grace Liu, Chair
- Samuel Ortiz, Treasurer
Harbor Lane
Food CollectiveImpact Report 2025–26
418 Harbor Lane
Saturdays 8 am – 1 pm
Wednesdays from September 2026
harborlanefood.org
hello@harborlanefood.org
Related reading
Frequently asked questions
What is an impact report?
An impact report is a document a nonprofit sends to donors and supporters, usually once a year. It shows what the organization did with the money it raised: how many people it served, how funds were spent, and the stories behind the numbers.
How is an impact report different from an annual report?
They often cover the same year, but an impact report leans on stories and outcomes to show the human result of donations, while a formal annual report leans more on financial statements and governance. Many small nonprofits use the terms interchangeably.
What should an impact report include?
A good impact report includes a letter from a leader, the year's results in numbers, a clear breakdown of spending, a few real stories, ways supporters can keep helping, and recognition for donors and volunteers. This template has each section.
Is this impact report template free?
Yes. You can customize the impact report template for free and download it as a print-ready PDF for your donors and supporters.
Related templates
View all templates
Nonprofit Annual Report template
A mission-driven nonprofit annual report with impact stats, program deep-dives, financials (82 cents to programs), donor recognition, and a letter from the executive director.
Nonprofit Newsletter template
A warm, mission-driven nonprofit newsletter with a director’s letter, an impact story, by-the-numbers stats, ways to give, a donor spotlight, and a donate CTA.
Community Newsletter template
A print-style community newsletter with a welcome letter, noticeboard, events calendar, recurring columns, a recipe, birthdays, a puzzle, and contact details.
Annual Business Review template
A comprehensive year-end business review covering revenue, team growth, product milestones, customer metrics, top wins, key mistakes, and 2025 priorities. Ideal for founders and department heads.
Monthly Marketing Report template
A data-dense monthly marketing report for agencies and in-house teams. It covers a KPI dashboard, a daily revenue chart, a channel breakdown, what worked, and next month's priorities.
Quarterly Business Review template
A landscape quarterly business review deck with headline KPIs, revenue by month and channel, a goals-vs-actual table, and a next-quarter roadmap with owners and dates.
Browse all 139 free PDF templates
View all templates