Run of Show Template

Maison Vale · Event Design Studio

v3Issued 11 Sept 2026

The Lumière Gala · Operations Pack

Run of Show_& Production Plan_

One clock for the whole night — every cue, supplier, zone and pound for Aurelia Cosmetics' launch of Lumière, from first truss to last car.

Event Date

Fri 18 Sept 2026Doors 19:00 · 300 guests

Venue

The Conservatory at Bow HallGlasshouse & East Terrace, Mayfair

Version

v3 · 11 SeptSupersedes v2 of 28 Aug

Producer

Rosa Pemberton07700 900 104 · Ch 1

Run of Show

Minute by minute.

Crew call

14:00

Show call

18:30

Cues

Q1–Q17

Time	Dur	Cue	What happens	Owner	Zone	LX	SND	AV
Build & rehearse 14:00 – 18:59
14:00	2h 00	—	Load-in via Bow Lane dock Truss, set flats and corridor frames in; stage deck built	Tom AchebeProduction	8 4
15:00	1h 30	—	Florals & scent install Florals hung; Dusk, Bloom and Ember diffusers loaded	Lucie MarchandAtelier Verdure	3
15:30	1h 30	—	LX focus & projection alignment Warm wash plotted; mapping test on the 9 m reveal scrim	Priya RamanHalcyon Light	4 5
17:00	0h 30	—	Sound check Trio, founder's lapel mic, score playback at show level	Sam WhitlockNorthlight Audio	5
17:15	1h 15	—	Catering in & tables laid Kitchen set; 300 covers, vials and place cards laid	Florian KeepHead chef	8 4
18:00	0h 30	Q10–12	Technical rehearsal Reveal sequence run twice; founder walks her mark	Jess HarlowStage manager	4 5
18:30	0h 15	—	All-crew briefing Positions, radio channels, guest-list VIPs, press rules	Rosa PembertonProducer	4
18:45	0h 15	Q1	Pre-set: Dusk state Silver light, bergamot on, trio set, champagne poured	Jess HarlowStage manager	1 2
Show 19:00 – 23:45
19:00	0h 45	Q2	Doors · Arrival & Champagne Guests in under the glasshouse; press wall to the side	Rosa PembertonProducer	1
19:45	0h 40	Q3–9	Scent corridor — "Bloom" Seven waves of forty, one every six minutes	Camille ValeCreative dir.	3
20:25	0h 05	Q10	Call to table Single chime; house to half; hosts seat by table card	Jess HarlowStage manager	4
20:30	0h 08	Q11	Founder's address Margaux Ellery, founder; score under the last minute	Jess HarlowStage manager	5
20:40	0h 04	Q12	The Fragrance RevealKey moment 8 s silence, blackout, mapped reveal; Lumière poured & named	Jess HarlowCalls all depts	5
20:45	1h 30	Q13	Dinner service — four courses Paired to the three accords; wine with each course	Florian KeepHead chef	4
22:15	1h 00	Q14	After-hours & press suite Tables clear; DJ Orla Quinn; founder interviews	Rosa PembertonProducer	6 7
23:15	0h 15	Q15	Last orders & gifting desk opens Boxed first editions and handwritten cards at the porch	Maya FerrisBar lead	2 1
23:30	0h 15	Q16	Carriages Cars staged on the East Terrace; security clears the porch	Mark BellamyHead of security	1
23:45	—	Q17	Venue clear & handover to strike Working lights up; strike runs to 03:00, dock closes 03:30	Tom AchebeProduction	8

Lighting cue Sound cue Projection / AV 4Zone on the floor plan, p. 5 All cues called by SM on Ch 4

Production Budget

Where the £118,000 goes.

Tier

Nocturne

As at

11 Sept

Total budget

£118,000

Excludes VAT · 300 guests

Paid out

£53,420

45.3% of budget

Outstanding

£64,580

Due by 2 Oct 2026

Contingency

£7,020

left · £1,240 drawn

Line

Share of budget · paid portion

Amount

%

Status

Production & staging

Set, corridor build, rigging, crew

£22,000

18.6

Deposit 50%

Catering & bar

Four courses for 300, full bar

£21,000

17.8

Deposit 30%

Lighting & sound

LX design, mapped reveal, PA, tech crew

£17,500

14.8

Deposit 50%

Venue

Bow Hall exclusive use, late licence

£14,500

12.3

Paid in full

Florals & scent design

Florals, three diffused accords

£10,500

8.9

Deposit 50%

Staffing & security

14 hosts, 8 SIA officers, cloakroom

£9,000

7.6

After event

Entertainment

Commissioned score, string trio, DJ

£8,000

6.8

Deposit 50%

Photo & film

Stills, film, same-night edit

£7,240

6.1

Deposit 50%

Contingency · 7%

£1,240 drawn: backup generator

£8,260

7.0

Held

Paid Still to pay Contingency drawn

Sign-off: spend over £500 outside these lines needs written approval from Rosa Pemberton and Aurelia.

Suppliers & Contacts

Who is on site, and when.

Confirmed

7 of 10

Dock

Bow Lane

Category	Company	Contact	Phone	Arrives	Status
Venue	Bow Hall EventsThe Conservatory, Mayfair	Harriet Lowe Venue manager	020 7946 0331	13:30	Confirmed
Production	Forge & Frame LtdSet, corridor, rigging	Danny Okafor Crew chief	07700 900 412	14:00	Confirmed
Lighting & AV	Halcyon Light WorksLX, projection mapping	Priya Raman LX designer	07700 900 287	14:00	Confirmed
Sound	Northlight AudioPA, radio mics, playback	Sam Whitlock Sound engineer	07700 900 655	16:30	Confirmed
Florals & scent	Atelier VerdureFlorals, diffused accords	Lucie Marchand Lead florist	07700 900 563	15:00	Confirmed
Catering & bar	Florian Keep KitchenDinner for 300, bar team	Florian Keep Head chef	07700 900 118	17:00	Confirmed
Music	The Ashdown TrioStrings 16:45 · DJ Orla Quinn 21:45	Ellis Ashdown Trio leader	07700 900 790	16:45	Contract sent
Security	Sentinel Event Security8 SIA officers, door list	Mark Bellamy Head of security	07700 900 336	18:00	Confirmed
Photo & film	Two Frame StudioStills, film, social edit	Joel Asante Lead photographer	07700 900 921	18:15	Contract sent
Transport	Mayfair Chauffeur Co.12 cars, East Terrace rank	Nadia Brook Dispatch	020 7946 0874	23:00	Contract sent

If something goes wrong.

Call the producer first. For any injury or fire, call 999, then tell security on Ch 3.

Producer · decides

Rosa Pemberton

07700 900 104 · Ch 1

Production manager

Tom Achebe

07700 900 145 · Ch 2

Security · first aid

Mark Bellamy

07700 900 336 · Ch 3

Venue duty manager

Harriet Lowe

020 7946 0331

Nearest A&E

St Mary's Hospital

Praed St, W2 · 9 min

Aurelia on the night

Inès Laurent

07700 900 672

Floor & Timing

The Conservatory, zone by zone.

Scale

1 : 250

1

Arrivals & GlasshouseDoors, champagne, trio, press wall

19:00 · Q2

5

Stage & reveal scrimFounder's address, mapped reveal

20:40 · Q12

2

BarSignature cocktail, last orders

18:45 · Q1

6

Press suiteFounder interviews, product shots

22:15 · Q14

3

Scent corridorSeven waves of forty guests

19:45 · Q3–9

7

LoungeAfter-hours, DJ, gifting route

22:15 · Q14

4

Main hall · diningFive long tables, 300 covers

20:25 · Q10

8

Back of houseKitchen, crew, dock — no guests

14:00 → 03:30

Where the guests are

1

19:00Arrive

3

19:45Corridor

4

20:25Seated

7

22:15Lounge

1

23:30Cars