Wedding Day Timeline Template
An elegant, romantic wedding day timeline for couples and their vendors. Covers the full day from morning prep through the last dance, with vendor contacts and bridal party details.
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✦ ✦ ✦
Wedding Day Schedule
Emma & James
with love
Saturday, September 6th, 2025
The Rosewood Estate · Napa Valley, California
Ceremony 4:00 PM
Cocktail Hour 5:30 PM
Reception 6:30 PM
Last Dance 11:00 PM
Getting Ready
Morning & Afternoon
8:00
AM
Hair & Makeup Begins — Bridal Suite
Bridesmaids first (order: Maid of Honour → Sarah → Kate → Lily). Hair stylist: Claire. Makeup: Ava. Continental breakfast provided by venue.
9:30
AM
Groom & Groomsmen — Getting Ready
Oak Suite, second floor. Best Man responsible for keeping everyone on schedule.
Best Man: call Tom if anyone is running late
11:00
AM
Bride's Hair & Makeup Begins
Estimated 2.5 hours. Veil and accessories applied last, approx. 1:15 PM.
12:30
PM
Bouquets & Boutonnieres Delivered
Florals by Rose & Vine. Delivered to Bridal Suite and Oak Suite respectively. Confirm receipt with florist.
1:30
PM
First Look & Private Portraits
Garden terrace, lower lawn. Emma and James only with photographer. Approx. 30 minutes.
Rain backup: Orangery
2:00
PM
Wedding Party Photos
Full bridal party on the rose garden steps, then individual family groupings. Must finish by 3:15 PM.
3:15
PM
Bride Returns to Bridal Suite
Rest period before ceremony. Touch-ups available. Guests begin arriving at 3:30 PM — ceremony starts promptly at 4:00 PM.
The Celebration
Ceremony & Reception
3:30
PM
Guests Arrive — Vineyard Lawn
Ushers guide guests to seating. String quartet plays until processional.
4:00
PM
Ceremony Begins
Processional, vows, ring exchange, readings by Sarah Collins and Uncle David. Officiant: Rev. Michael Hart. Estimated duration: 30–35 minutes.
No phones during ceremony — signage at entrance
4:35
PM
Recessional & Confetti Exit
Guests directed to Barrel Room for cocktail hour. Couple remains for additional portraits on ceremony lawn (approx. 20 min).
5:00
PM
Cocktail Hour — Barrel Room
Canapés and welcome drinks. Live jazz trio. Couple joins guests at 5:30 PM after portraits.
6:30
PM
Guests Seated — Grand Hall
Wedding party entrance and couple introduction. First dance immediately follows.
6:45
PM
Speeches — Entrée Service Begins
Father of bride → Best Man → Maid of Honour. Max 5 minutes each. Co-ordinator cues each speaker.
8:00
PM
Cake Cutting
Signal photographer 5 minutes before. Dessert service immediately after.
8:30
PM
Dancing Opens
Band: The Velvet House. Parent dances first, then floor opens. DJ takes over at 10:00 PM.
10:45
PM
Last Song Announcement
Guests gather for final song and sparkler send-off exit.
11:00
PM
Sparkler Send-Off & Farewell
Guests line the drive. Couple departs in vintage car. Venue closes at 11:30 PM.
Contacts
Vendors & Bridal Party
Venue Coordinator
Sophie Laurent
+1 (707) 555-0100 · sophie@rosewoodestatenapa.com
Photographer
Daniel Park
+1 (415) 555-0200 · daniel@dparkphoto.com
Videographer
Olivia & Co. Films
+1 (415) 555-0300 · hello@oliviafilms.com
Florist
Rose & Vine Florals
+1 (707) 555-0400 · info@rosevine.com
Hair Stylist
Claire Fontaine
+1 (415) 555-0500
Makeup Artist
Ava Chen Beauty
+1 (415) 555-0600 · ava@avachenbeauty.com
Catering
Harvest Table Co.
+1 (707) 555-0700 · events@harvesttable.com
Band / DJ
The Velvet House
+1 (415) 555-0800 · bookings@velvethouse.com
Bridal Party
Megan Walsh
Maid of Honour
+1 (555) 100-0001
Tom Elliot
Best Man
+1 (555) 100-0002
Sarah Collins
Bridesmaid · Reader
+1 (555) 100-0003
Kate Morrison
Bridesmaid
+1 (555) 100-0004
Lily Park
Bridesmaid
+1 (555) 100-0005
✦ ✦ ✦
Wishing You
A Perfect Day
May today be everything you dreamed it would be — and the beginning of a lifetime even more beautiful than you can imagine.
Emma & James
September 6, 2025 · Rosewood Estate · Napa Valley
Related reading
Frequently asked questions
What should a wedding day timeline include?
A complete wedding day timeline should cover: morning preparation times (hair, makeup, getting dressed), first look or pre-ceremony photos, ceremony start and end, cocktail hour, reception (grand entrance, first dance, dinner, speeches, cake, dancing, last song, send-off), and vendor arrival/departure times. Share the full timeline with all vendors and key members of the bridal party at least two weeks before the wedding.
How do I create a wedding day schedule?
Start with your ceremony time and work backwards: how long does hair and makeup take? When does the photographer need to arrive? Work forwards from there through cocktail hour and reception. Add 10–15 minute buffers between major transitions. This template gives you a beautiful, shareable PDF that your whole vendor team can reference.
Should I share the wedding timeline with guests?
Share a simplified version with guests (ceremony time, reception start, and any key moments like the dinner service). Your full detailed timeline — with vendor contacts, timing buffers, and bridal party cues — is for vendors and the wedding party only.
Is this wedding timeline template free?
Yes — free to customize and download. Describe your wedding schedule, venue details, and vendor contacts to the AI and it will generate a complete, print-ready timeline PDF.
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