Project Milestone Invoice Template
A phased project invoice with milestone line items, a subtotal and tax breakdown, payment methods, and a notes section. Pre-filled for a three-phase brand and website project.
Need a different version? The AI invoice generator writes one from your notes. See also invoices and quotes and PDFs for freelancers.
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Sample content
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Invoice
#MC-0427-F
Marlowe & Co.
812 SE Alder St, Portland, OR 97214
hello@marloweand.co
(503) 555-0142
Bill To
Foglight Coffee Co.
2210 NE Broadway
Portland, OR 97232
Attn: Dana Reyes
Invoice Details
Issue Date
August 14, 2026
Due Date
August 28, 2026
Terms
Net 14
Status
Due
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Phase 1 — Brand Identity Discovery workshop, logo, colour & type system, brand guide | 1 | $4,200.00 | $4,200.00 |
| Phase 2 — Website Design & Build Five-page responsive Webflow site with CMS for menu updates | 1 | $6,800.00 | $6,800.00 |
| Phase 3 — Launch & Handoff Domain, analytics, training call, 30 days of support | 1 | $1,400.00 | $1,400.00 |
Subtotal $12,400.00
Tax (Oregon) $0.00
Total Due $12,400.00
Payment Methods
Bank (preferred): Chase · Acct 847291037 · Routing 021000021
PayPal: @mayaokafor
Check: Payable to Marlowe & Co.
Notes
Thank you for your business. Payment is due within 30 days of the invoice date. Late payments are subject to a 1.5% monthly fee. Please reference invoice #MC-0427-F in your payment.
Marlowe & Co.
Brooklyn, NY
hello@marloweand.co
mayaokaforstudio.com
Related reading
Frequently asked questions
What is a milestone invoice?
A milestone invoice bills a client for one phase of a project instead of the whole job at once. You list each completed phase as a line item, so the client pays as work is delivered instead of all at the end.
When should I invoice by milestone instead of a single total?
Use milestone invoicing on projects that run more than a few weeks or cost more than a few thousand dollars, such as brand identity or website builds. It protects your cash flow and ties payment to delivered work.
How many milestones should a project invoice have?
Most freelance projects use two to four milestones, for example a deposit, a mid-project phase, and a final handoff payment. This template is pre-filled with three phases.
Is this milestone invoice template free?
Yes. You can customize the milestone invoice template for free and download it as a print-ready PDF. Describe your project phases and rates to the AI and it fills in each line item.
Project Milestone Invoice
Legal & Finance · Free template
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