Project Quote Template
A phased project quote for agencies and freelancers. It breaks the scope into priced phases, states what's included and not included, and sets a timeline with milestone payment terms.
Need a different version? The AI quote generator writes one from your notes. See also PDFs for consultants, PDFs for freelancers and invoices and quotes.
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Marlowe & Co.
Brand Identity · Web Design
June Marlowehello@marloweand.co
marloweand.co
Portland, OR · (503) 555-0142
Project Quote
A brand & site
for Foglight Coffee
Hi Dana — it was lovely chatting about Foglight last week. Here's everything we talked through, priced out in three clear phases so you can see exactly where the budget goes. No surprises, no filler. I'd be thrilled to bring this one to life. — June
Prepared for
Dana Reyes
Company
Foglight Coffee Co.
Quote no.
MC-0427
Issued
June 28, 2026
Valid until
July 26, 2026
01 Scope & Deliverables
Phase 1
Brand Identity
Discovery workshop, two logo directions with one refinement round, color & type system, and a concise brand guide (PDF + editable files).
$4,200fixed
Phase 2
Website Design & Build
Five-page responsive site on Webflow — home, menu, our story, locations, contact. Custom layouts, copy polish, on-page SEO, and CMS for menu updates.
$6,800fixed
Phase 3
Launch & Handoff
Domain & hosting setup, analytics, a 60-minute training call, and 30 days of post-launch support for tweaks and questions.
$1,400fixed
Project TotalOne-time, all phases included · USD
$12,400
02 What's Included
- Two design concepts with one refinement round each
- Source files — Figma, logo vectors, brand guide
- Responsive build tested on mobile, tablet, desktop
- 30 days of post-launch support
Not included
- Photography & stock licensing (can refer a shooter)
- Copywriting beyond light editing of your text
- Ongoing maintenance after day 30 (optional retainer)
03 Timeline · ~6 Weeks
Wk 1–2
Identity
Workshop, concepts, sign-off
Wk 3–5
Build
Design, develop, review
Wk 6
Launch
QA, training, go live
04 Payment Terms
40%
Deposit
To book your start date
30%
Build
At website design approval
30%
Launch
Before files handoff
Ready when you are.
Invoices are due within 14 days via bank transfer or card. A signature below (or a quick reply to my email) is all it takes to lock in your start date. Thank you, Dana — I can't wait to get started.
Accepted by Date
Related reading
Frequently asked questions
What is a project quote?
A project quote is a priced proposal you send before work starts. It breaks a project into phases or milestones, states what is and is not included, and sets payment terms so the client knows the full cost before they say yes.
Should a quote break pricing into phases?
Yes, for larger projects. Phased pricing, such as identity, build, and launch, makes a big number easier to approve and sets natural milestones for payment and sign-off.
What is a typical milestone payment schedule?
A common split is 40% deposit to book the start date, 30% at a mid-project milestone, and 30% before final handoff. This template uses that structure, but you can change the percentages.
Is this project quote template free?
Yes. You can customize the project quote template for free and download it as a print-ready PDF. Describe your phases and pricing to the AI and it fills in the rest.
Project Quote
Business · Free template
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